Datafeild and its subsidiaries and affiliates (collectively, “Datafield,” “we,” or “us”) are committed to protecting the personal data you provide to us and that we receive from third parties. We want to be sure you understand our privacy practices so you are well-informed about what happens to the personal data you provide to us or that we receive from third parties.
This Notice is intended to address our obligations concerning privacy-related items and explains the types of personal data we collect, why we collect it, how we use it, and the rights of data subjects associated with their personal data.
We may update this Notice from time to time. When we change this Notice in a material way, we will highlight the changes on our website and post the updated Notice.
We process personal data that we obtain from our customers and vendors in the context of our business relationships, as well as from individuals who use our website. We also process, insofar as necessary to fulfill business and legal obligations, personal data that third parties provide to us.
Personal Data of Website Users
While you are on our website, we collect and process certain of your personal data. We collect your IP address and use cookies, which are small files that are placed on your computer, to track your navigation while on our website. The information we gather allows us to improve the features and pages on our website in order to create a website that is easier to use. Cookies can be managed and maintained by referencing and updating your web browser settings.
If you choose to create a DF SRMS account, we will process only the information you provide to us, namely your login email address and password. We process this personal data to communicate directly with you, as necessary. If you or your company become a customer of Datafield, we will further process your personal data.
We do not process any personal data about your Internet browsing or search history outside of our website.
Personal Data of Customers
If you place an order with us, we will process certain personal data in order to fulfill the order and maintain a business relationship with you and your company. We process certain personal information (such as contact name, address, email address, phone number and other contact details) to communicate with you directly.
We also use the personal data described above, including your email address, to send to you marketing and sales information on Datafield products that you may be interested in.
Personal Data of Vendors
If you or your company provide goods or services to us, we will process personal data to fulfill the contract and maintain a business relationship with you. We process certain personal information (such as contact name, address, email address, phone number and other contact details that you may provide to us) to communicate with you directly.
We process personal data in accordance with the international laws that apply when we conduct our business (for example, the EU’s General Data Protection Regulation).
We process the personal data of users of the Site as described in this notice based on our legitimate interests in carrying out the basic functions of the Site and in communicating with you regarding any inquiries or requests you may have to us.You have the right to object to the processing of your personal data.You can submit your request via email.
Lawful Basis for Processing Personal Data of Customers and Vendors
We process personal data of our customers and vendors for the legitimate interests of addressing our contractual obligations with them. Our processing of personal data allows us to provide or receive goods and services pursuant to these contracts or to carry out pre-contractual measures that occur as part of a request by a customer or vendor.
Other Legitimate Interests
Where required, we process your personal data beyond the actual fulfillment of the relevant contract or purchase order for the purposes of other legitimate interests pursued by us or a third party. Such legitimate interests include the following:
• Reviewing and optimizing procedures for client needs assessments for the purpose of direct client discussions;
• Internal marketing or market and opinion research;
• Asserting legal claims and defenses in legal disputes; and
• Measures for business management and further development of Datafield services and product
If you are a customer or vendor, we will process and store your personal data for seven (7) years following the completion of our business relationship with you. If required by law or by a legal order, we may process and store your personal data for a longer period consistent with the law or legal order or our contractual rights. For example, we may need to keep your personal data longer if necessary to fulfill obligations to preserve records under tax law or if we are obligated to hold information because of a legal prohibition against removing or deleting the data.